Choosing a laser printer for a team requires balancing speed, reliability, and ease of use. The HP LaserJet Pro MFP 3101sdw stands out as the best overall for its combination of performance and versatility. Meanwhile, the Brother HL-L2460DW offers excellent value with duplex printing and mobile connectivity, and the Canon imageCLASS LBP6030w remains a solid compact choice for smaller teams. Each option involves tradeoffs—higher speeds often mean higher costs, and compact designs can limit paper capacity. Continue reading for a detailed breakdown to find the best fit for your team’s needs.
Key Takeaways
- The top-ranked models balance speed, reliability, and ease of setup, making them suitable for busy office environments.
- Wireless connectivity and mobile printing are standard features among the best options, simplifying team workflows.
- Higher-end models tend to offer faster print speeds and more features but come at a higher price point.
- Compact designs are available for smaller teams or limited spaces, but they may sacrifice paper capacity or speed.
- Cost of consumables (toner, maintenance) plays a significant role in long-term value, not just initial purchase price.
| HP LaserJet M110w Wireless Black & White Laser Printer |  | Best Overall for Small Teams Needing Compact, Reliable Printing | Print Speed: Up to 21 ppm (black & white, single-sided) | Connectivity: Wireless | Print Type: Monochrome laser | VIEW ON AMAZON | See Our Full Breakdown |
| Canon imageCLASS LBP6030w Monochrome Wireless Laser Printer, Print Only, 19 PPM, Compact Design |  | Best for Basic Personal or Small Office Use on a Budget | Printer Type: Laser | Function: Print Only | Print Speed: 19 pages per minute | VIEW ON AMAZON | See Our Full Breakdown |
| Brother HL-L2460DW Wireless Monochrome Laser Printer with Duplex and Mobile Printing |  | Best for Fast, Duplex Printing in Small Teams | Print Speed: 36 pages per minute | Connectivity: Wi-Fi (2.4GHz/5GHz), Ethernet, USB | Paper Capacity: 250 sheets | VIEW ON AMAZON | See Our Full Breakdown |
| HP LaserJet Pro MFP 3101sdw Wireless Black and White All-in-One Laser Printer |  | Best for Small Teams Needing Multifunctionality with High Speed | Print Speed: Up to 35 ppm | Functions: Print, scan, copy | Duplex Printing: Automatic | VIEW ON AMAZON | See Our Full Breakdown |
| HP LaserJet M209dw Wireless Printer |  | Best for Small Teams Prioritizing Speed and Security | Print Speed: Up to 30 pages per minute | Two-Sided Printing: Automatic | Connectivity: Dual-band Wi-Fi with self-reset | VIEW ON AMAZON | See Our Full Breakdown |
| HP LaserJet MFP M140w Wireless Black & White Printer |  | Best Compact Laser Printer for Very Small Teams | Print Type: Black & white laser | Functions: Print, scan, copy | Print Speed: Up to 21 pages per minute | VIEW ON AMAZON | See Our Full Breakdown |
| Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Printer |  | Best Speed and Flexibility for Small Offices | Print Type: Monochrome laser | Functions: Print, copy, scan | Print Speed: Up to 36 ppm | VIEW ON AMAZON | See Our Full Breakdown |
| HP LaserJet MFP M234sdw Wireless Printer, Print, Scan, Copy, Fast Speeds, Easy Setup, Mobile Printing |  | Best Small Team MFP with Security and Cloud Features | Print Speed: Up to 30 pages per minute | Two-sided Printing: Up to 19 pages per minute | Connectivity: Wi-Fi, Ethernet | VIEW ON AMAZON | See Our Full Breakdown |
| Brother HL-L2405W Wireless Compact Monochrome Laser Printer with Mobile Printing |  | Best Home Office Printer with Mobile Management | Output Type: Monochrome (Black & White) | Print Speed: Up to 30 ppm | Connectivity: Dual-band wireless, USB | VIEW ON AMAZON | See Our Full Breakdown |
| HP LaserJet Pro MFP 3105sdw Wireless Printer |  | Best for Larger Small Offices with Security Needs | Printer Type: Laser | Functions: Print, scan, copy | Print Speed: Up to 33 pages per minute | VIEW ON AMAZON | See Our Full Breakdown |
| laser printers for team | Print Speed | Connectivity | Functions |
|---|---|---|---|
| HP LaserJet M110w Wireless Bla | Up to 21 ppm (black & white, single-sided) | Wireless | — |
| Canon imageCLASS LBP6030w Mono | 19 pages per minute | Wireless | — |
| Brother HL-L2460DW Wireless Mo | 36 pages per minute | Wi-Fi (2.4GHz/5GHz), Ethernet, USB | — |
| HP LaserJet Pro MFP 3101sdw Wi | Up to 35 ppm | Wireless | Print, scan, copy |
| HP LaserJet M209dw Wireless Pr | Up to 30 pages per minute | Dual-band Wi-Fi with self-reset | — |
| HP LaserJet MFP M140w Wireless | Up to 21 pages per minute | Wireless (Wi-Fi) | Print, scan, copy |
| Brother DCP-L2640DW Wireless C | Up to 36 ppm | — | Print, copy, scan |
| HP LaserJet MFP M234sdw Wirele | Up to 30 pages per minute | Wi-Fi, Ethernet | Print, scan, copy |
| Brother HL-L2405W Wireless Com | Up to 30 ppm | Dual-band wireless, USB | — |
| HP LaserJet Pro MFP 3105sdw Wi | Up to 33 pages per minute | — | Print, scan, copy |
More Details on Our Top Picks
HP LaserJet M110w Wireless Black & White Laser Printer
This model stands out for its incredibly compact size, making it ideal for small spaces where desk real estate is limited. Compared with the Brother HL-L2460DW, it offers slightly slower print speeds—21 ppm versus 36 ppm—but compensates with its tiny footprint. Its wireless connectivity and HP Smart app support straightforward mobile printing and scanning, which makes it highly convenient for small teams that need quick, quality black-and-white output. The main tradeoff is its monochrome-only approach and the restriction to HP cartridges, which can increase ongoing costs. Still, for teams of 1-3 looking for a space-saving device that handles daily document printing efficiently, this makes a compelling choice.
Pros:- World’s smallest laser printer in its class — fits anywhere
- Fast print speeds of up to 21 pages per minute
- Easy wireless printing from any device
- Supports mobile printing via HP Smart app
Cons:- Black & white only, limiting versatility
- Blocks third-party cartridges with non-HP chips
- Requires periodic firmware updates enforcing cartridge restrictions
Best for: Small teams in tight spaces that prioritize ease of use and wireless printing for basic black-and-white documents.
Not ideal for: Larger offices or teams needing color printing, multi-functionality, or third-party cartridge flexibility.
- Print Speed:Up to 21 ppm (black & white, single-sided)
- Connectivity:Wireless
- Print Type:Monochrome laser
- Recommended Users:1-3 people
- Mobile Printing:AirPrint, Android, Chromebook, Microsoft, Mac
- App Support:HP Smart app
Our verdict“This pick is perfect for small teams needing reliable, space-efficient monochrome printing without extra features.”
Canon imageCLASS LBP6030w Monochrome Wireless Laser Printer, Print Only, 19 PPM, Compact Design
This printer excels for users who need a simple, budget-friendly device that fits effortlessly into small workspaces. Compared with the HP LaserJet M110w, it offers slightly slower speed at 19 ppm but benefits from a more straightforward, no-nonsense design that’s easy to set up and maintain. Its single-tray, print-only setup limits functionality but keeps costs low, making it suitable for basic document printing without the need for scanning or copying. The limited resolution (600 x 600 dpi) is sufficient for text documents but less ideal for images or detailed graphics. For small offices or individuals who prioritize simplicity and affordability over multifunctionality, it’s a solid choice.
Pros:- Compact, space-saving design
- Wireless connectivity for mobile printing
- Low energy consumption in Energy Saver mode
- Relatively low purchase price
Cons:- Print only—no scanning or copying functions
- Limited to monochrome output
- Basic features may not suffice for larger or more complex workflows
Best for: Budget-conscious users needing reliable monochrome printing without extra features.
Not ideal for: Teams requiring multifunctionality, higher speed, or advanced connectivity options.
- Printer Type:Laser
- Function:Print Only
- Print Speed:19 pages per minute
- Connectivity:Wireless
- Paper Capacity:150 sheets
- Maximum Resolution:600 x 600 dpi
Our verdict“Ideal for individuals or small teams seeking straightforward, low-cost monochrome printing without multifunction features.”
Brother HL-L2460DW Wireless Monochrome Laser Printer with Duplex and Mobile Printing
This model makes a compelling case for teams that need speed and efficiency, offering 36 ppm—significantly faster than many competitors like the HP LaserJet M110w. Its automatic duplex printing reduces paper use and enhances productivity. Unlike the Canon LBP6030w, it supports multiple connectivity options, including Ethernet, which suits office environments with varied devices. However, it remains monochrome only and relies on toner subscriptions for ongoing savings, which can add to operational costs over time. The manual feed slot for specialty media is less convenient for frequent use but offers flexibility for specific print jobs. For small teams prioritizing speed, duplexing, and reliable wireless options, this is a highly effective choice.
Pros:- Fast printing speed of 36 ppm
- Wireless and Ethernet connectivity options
- Automatic duplex printing saves time and paper
- Supports mobile printing via Brother Mobile Connect App
Cons:- Limited to monochrome output only
- Requires toner subscription for cost efficiency
- Manual feed for specialty media less convenient
Best for: Small teams needing fast, duplex, monochrome printing with flexible connectivity options.
Not ideal for: Teams requiring color, multifunctionality, or infrequent printing needs.
- Print Speed:36 pages per minute
- Connectivity:Wi-Fi (2.4GHz/5GHz), Ethernet, USB
- Paper Capacity:250 sheets
- Automatic Duplex:Yes
- Mobile Printing:Supported via Brother Mobile Connect App
- Warranty:1 year
Our verdict“This printer is well-suited for teams that value speed and duplex efficiency in monochrome printing environments.”
HP LaserJet Pro MFP 3101sdw Wireless Black and White All-in-One Laser Printer
This all-in-one model offers a versatile solution for small teams that need to print, scan, and copy without sacrificing speed—up to 35 ppm. Compared with the M110w, it provides a broader feature set, including automatic duplex printing, a 50-sheet auto document feeder, and a 250-sheet input tray. While it’s more feature-rich, it only prints in monochrome and blocks third-party cartridges, similar to the HP LaserJet M110w, which could increase long-term costs. Its ability to handle multiple tasks efficiently makes it ideal for busy small offices that value multifunctionality in a compact form. However, for those who only need simple printing, this might be more than they require.
Pros:- Fast print speeds up to 35 ppm
- All-in-one functions: print, scan, copy
- Automatic 2-sided printing saves paper
- Large input tray and auto document feeder
Cons:- Limited to monochrome output
- Blocks third-party cartridges, increasing costs
- Firmware updates may further restrict cartridge use
Best for: Small teams that need a reliable multifunction device with high-speed printing and scanning capabilities.
Not ideal for: Teams that require color printing or are on a tight budget due to higher initial costs and restricted cartridge options.
- Print Speed:Up to 35 ppm
- Functions:Print, scan, copy
- Duplex Printing:Automatic
- Input Tray Capacity:250 sheets
- Auto Document Feeder:50 sheets
- Connectivity:Wireless
Our verdict“Ideal for small offices needing a multifunction device that balances speed and versatility in monochrome printing.”
HP LaserJet M209dw Wireless Printer
This model is tailored for small teams that need quick, secure monochrome printing with easy setup. Its speed of up to 30 ppm is slightly lower than the HP LaserJet Pro MFP 3101sdw but still efficient for daily tasks. The built-in security features and self-resetting Wi-Fi provide peace of mind for small offices concerned about data protection. Unlike the more multifunctional models, it focuses solely on printing, which keeps costs lower and operation straightforward. The absence of color printing limits its use but makes it a perfect fit for teams primarily printing text documents. For those seeking a simple, fast, and secure printer that’s easy to connect, this is a solid choice.
Pros:- Fast black-and-white speeds up to 30 ppm
- Self-resetting Wi-Fi for reliable connectivity
- Built-in security features for data protection
- Easy setup and mobile printing support
Cons:- Limited to monochrome printing only
- No scanning or copying functions
- Designed primarily for small teams, not larger offices
Best for: Small teams needing fast, secure monochrome printing with minimal setup complexity.
Not ideal for: Teams requiring color output or multifunction capabilities like scanning or copying.
- Print Speed:Up to 30 pages per minute
- Two-Sided Printing:Automatic
- Connectivity:Dual-band Wi-Fi with self-reset
- Security:Built-in security features
- Ideal For:Small teams (1-5 people)
Our verdict“Best suited for small teams that need quick, secure monochrome printing without extra features.”
HP LaserJet MFP M140w Wireless Black & White Printer
This model stands out for its incredibly small footprint, claiming to be the world’s smallest laser printer in its class, making it ideal for tiny workspaces. Its fast print speed of 21 ppm and broad wireless compatibility enable quick, mobile-friendly document handling. Compared to larger multifunctions like the HP LaserJet M234sdw, the M140w sacrifices features like higher speeds and automatic duplexing but excels in saving space. The primary tradeoff involves its monochrome-only output and the restriction to HP’s chips in cartridges, which can raise ongoing costs. Despite these limitations, its simplicity and mobility make it well-suited for individual professionals or very small teams who need quick, high-quality black-and-white prints without clutter.
Pros:- Compact size — world’s smallest laser printer in its class
- Fast printing at up to 21 ppm
- Wireless printing from multiple platforms with HP Smart app
Cons:- Black & white only — no color printing
- Blocks third-party cartridges with non-HP chips, increasing consumable costs
- Firmware updates may restrict third-party cartridge use further
Best for: Small teams of 1-3 people needing space-efficient, straightforward printing
Not ideal for: Larger teams or offices requiring color printing or multifunction features beyond scanning and copying
- Print Type:Black & white laser
- Functions:Print, scan, copy
- Print Speed:Up to 21 pages per minute
- Connectivity:Wireless (Wi-Fi)
- Compatible Devices:Microsoft, Mac, AirPrint, Android, Chromebook
- Special Features:ID card copying, self-reset wireless, scan to cloud
Our verdict“This printer is perfect for very small teams prioritizing space-saving, simple black-and-white printing with mobile flexibility.”
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Printer
This pick makes the most sense for small teams that need a balance of speed and multifunctionality, offering up to 36 ppm and a 50-page auto document feeder. Its larger paper capacity of 250 sheets and automatic duplex printing help streamline high-volume workflows. Compared to the HP MFP M234sdw, it offers faster printing speeds and more paper capacity, but it remains monochrome-only, limiting its use for environments that require color. While its dual-band Wi-Fi and Ethernet support are versatile, it requires proprietary toner cartridges, which could add to ongoing costs. This model is best suited for small but busy offices that prioritize speed, volume, and multifunction features over color output or minimal size.
Pros:- Fast print speeds up to 36 ppm
- Auto duplex printing and 50-page ADF save time
- Flexible connectivity options including Ethernet and dual-band Wi-Fi
Cons:- Monochrome only — no color printing
- Requires proprietary toner, potentially increasing costs
Best for: Small teams with moderate to high print volumes needing fast, versatile multifunctionality
Not ideal for: Teams needing color printing or a very compact device for tight spaces
- Print Type:Monochrome laser
- Functions:Print, copy, scan
- Print Speed:Up to 36 ppm
- Scan Speed:23.6/7.9 ipm (black/color)
- Auto Document Feeder:50 pages
- Paper Tray Capacity:250 sheets
Our verdict“Ideal for small offices that need speed, volume capacity, and multifunction features without color printing.”
HP LaserJet MFP M234sdw Wireless Printer, Print, Scan, Copy, Fast Speeds, Easy Setup, Mobile Printing
This model is geared toward small teams needing reliable, fast black-and-white multifunctionality with security, offering speeds up to 30 ppm and dual-band Wi-Fi. Its ease of setup and support for mobile and cloud printing make it a practical choice for environments that require seamless workflow integration. Compared to the Brother DCP-L2640DW, it has similar functions but emphasizes security features and easier mobile management. The main limitation is its monochrome-only output, which restricts its use for teams that need color documents. It’s best suited for small offices prioritizing security, speed, and straightforward wireless setup over color or multifunction complexity.
Pros:- Fast printing speeds suitable for small teams
- Easy setup and wireless connectivity
- Supports mobile printing and cloud scanning
Cons:- Limited to black-and-white printing
- Designed primarily for small teams, not high-volume needs
Best for: Small teams requiring fast, secure, wireless black-and-white printing with easy mobile access
Not ideal for: Larger offices or teams needing color output or high-volume printing
- Print Speed:Up to 30 pages per minute
- Two-sided Printing:Up to 19 pages per minute
- Connectivity:Wi-Fi, Ethernet
- Functions:Print, scan, copy
- Security:Built-in security features
Our verdict“Best suited for small teams seeking secure, fast, wireless monochrome multifunction printing with simple setup.”
Brother HL-L2405W Wireless Compact Monochrome Laser Printer with Mobile Printing
This device is a strong contender for home offices or very small teams that need a reliable, space-efficient monochrome laser printer. Its 30 ppm speed competes well with larger models like the HP MFP 3105sdw, but it emphasizes simplicity and affordability, especially with the Brother Mobile Connect app for remote management. Its 250-sheet paper tray and manual feed support everyday document needs, though it lacks automatic duplexing. Compared to the HP models, it offers a lower price point but requires separate toner purchases after the free trial. This printer is best for individuals or small home offices that value straightforward wireless management and large paper capacity without the need for color or multifunction features.
Pros:- Fast print speeds up to 30 ppm
- Large 250-sheet paper capacity
- Flexible connectivity via dual-band Wi-Fi and USB
Cons:- Monochrome only — no color printing
- Requires separate toner purchase after trial
Best for: Home office users or very small teams needing simple, reliable wireless monochrome printing
Not ideal for: Offices requiring automatic duplexing or color printing
- Output Type:Monochrome (Black & White)
- Print Speed:Up to 30 ppm
- Connectivity:Dual-band wireless, USB
- Paper Capacity:250 sheets
- Works with:Alexa
Our verdict“Ideal for home offices or small teams needing straightforward, reliable wireless monochrome printing with large capacity.”
HP LaserJet Pro MFP 3105sdw Wireless Printer
This model is perfect for small office teams up to 7 members who need a high-speed, multifunction laser printer with enhanced security features. Its robust speeds of 33 ppm and automatic duplexing support high-volume workflows, making it a step above the smaller, slower models like the HP M140w. The AI-powered workflow features and HP Wolf Pro Security provide a level of automation and protection suited for sensitive environments. However, the device is limited to black-and-white output and relies on original HP cartridges with chips, which can mean higher ongoing costs. This printer makes the most sense for small offices that value speed, security, and workflow enhancements over color capabilities or ultra-compact size.
Pros:- Fast speeds of up to 33 ppm
- Automatic duplex printing and scanning
- Enhanced security with HP Wolf Pro Security
Cons:- Limited to black-and-white printing
- Requires original HP cartridges, potentially increasing costs
Best for: Small office teams requiring fast, secure, multifunction printing with automation features
Not ideal for: Larger offices or teams needing color printing or minimal security features
- Printer Type:Laser
- Functions:Print, scan, copy
- Print Speed:Up to 33 pages per minute
- Automatic Duplex:Yes
- Security:HP Wolf Pro Security
Our verdict“Best suited for small office teams that need high-speed, secure, multifunction printing with workflow automation.”
How We Picked
These laser printers were evaluated based on a combination of performance metrics, usability, build quality, and value. Priority was given to print speed, connectivity options, and multifunction capabilities, as these are critical for team environments. Ease of setup and maintenance were also considered, ensuring that each model could support a busy office without frequent breakdowns or complicated procedures. Our rankings reflect a balance between features and cost-effectiveness, with an emphasis on models that suit various team sizes and budgets.| laser printers for team | Connectivity | Functions |
|---|---|---|
| HP LaserJet M110w Wireless Bla | Wireless | — |
| Canon imageCLASS LBP6030w Mono | Wireless | — |
| Brother HL-L2460DW Wireless Mo | Wi-Fi (2.4GHz/5GHz), Ethernet, USB | — |
| HP LaserJet Pro MFP 3101sdw Wi | Wireless | Print, scan, copy |
| HP LaserJet M209dw Wireless Pr | Dual-band Wi-Fi with self-reset | — |
| HP LaserJet MFP M140w Wireless | Wireless (Wi-Fi) | Print, scan, copy |
| Brother DCP-L2640DW Wireless C | — | Print, copy, scan |
| HP LaserJet MFP M234sdw Wirele | Wi-Fi, Ethernet | Print, scan, copy |
| Brother HL-L2405W Wireless Com | Dual-band wireless, USB | — |
| HP LaserJet Pro MFP 3105sdw Wi | — | Print, scan, copy |
Factors to Consider When Choosing Laser Printers For Teams
Choosing the right laser printer for a team involves more than just looking at specs. It’s important to consider how the printer integrates into your workflow, the volume of printing needed, and future scalability. By understanding key factors, you can avoid common pitfalls like overpaying for unnecessary features or selecting a model that can’t handle your team’s workload.Print Speed and Volume Capacity
Speed is crucial when printing large documents or frequent batches. Look for models rated for at least 20-30 pages per minute for team use. Additionally, consider the paper capacity—larger trays reduce refilling interruptions, especially for high-volume printing. Balancing speed with capacity ensures your team stays productive without constant maintenance or delays.
Connectivity and Compatibility
Wireless options like Wi-Fi, Ethernet, and mobile printing are standard in team-focused models, making sharing easy across multiple devices. Be aware of compatibility with your existing network and operating systems. Some printers also include features like NFC or cloud printing, which can streamline workflows but may add to the initial cost.
Multifunction Features
Multi-functionality—printing, scanning, copying—adds versatility and can replace multiple devices, saving space and money. However, more features often mean higher prices and potentially more maintenance. Determine which functions are necessary for your team to avoid paying for extras that won’t be used regularly.
Cost of Consumables and Maintenance
While initial purchase prices vary, long-term expenses like toner replacements and maintenance can significantly impact total cost of ownership. Look for models with high-yield toner options and easy access to replace consumables. A cheaper printer that incurs high running costs may be less economical over time.
Ease of Setup and Usability
For teams, a complicated setup can slow down productivity. Opt for models with straightforward installation processes and intuitive interfaces. Also, consider support for mobile apps and remote management, which can simplify daily operations and troubleshooting.
Frequently Asked Questions
How do I choose a laser printer that can handle high-volume printing?
To support high-volume printing, prioritize models with high monthly duty cycles—often specified in the product details—and large paper trays to minimize refilling. Speed is also important; look for printers rated for at least 30+ pages per minute. Long-term reliability and low maintenance costs are key, so consider brands known for durability and toner yield options that reduce replacement frequency.
Is wireless connectivity necessary for team use, or is wired enough?
Wireless connectivity is typically preferred in team environments because it allows multiple users to print from different locations without physical cables. It also simplifies adding new devices and supports mobile printing. However, wired connections can offer more stability and faster data transfer, which benefits high-volume or sensitive printing tasks. The best choice depends on your office layout and workflow preferences.
Should I opt for an all-in-one model or a print-only laser printer?
All-in-one models provide scanning, copying, and sometimes faxing, making them more versatile and reducing the need for multiple devices. This is ideal for teams that need document management capabilities. However, they often come at a higher cost and can be more complex to maintain. For basic printing needs, a dedicated print-only model can be more cost-effective and simpler to operate.
How important is print speed versus print quality for team printers?
For team use, print speed often takes priority since delays impact productivity. High-speed printers ensure documents are ready quickly, especially during busy periods. Print quality, while still important, is generally sufficient at standard resolutions for text documents. If your team handles graphics or detailed images, then higher quality settings and more advanced models may be necessary, but for most office tasks, speed outweighs the need for premium quality.
What features should I look for to future-proof a team laser printer?
Look for models with flexible connectivity options, support for mobile and cloud printing, and a high duty cycle to handle future growth. Compatibility with newer operating systems and firmware updates also helps keep the device current. Investing in a slightly higher-capacity model now can prevent the need for an early replacement as your team’s printing demands increase.
Conclusion
For small teams or those just starting out, the Canon imageCLASS LBP6030w offers reliable basic functionality with a compact design. Larger or high-volume teams should consider the HP LaserJet Pro MFP 3101sdw for its blend of speed, multifunction features, and ease of use. Budget-conscious buyers will appreciate the Brother HL-L2460DW for its duplex printing and mobile options, while premium users seeking advanced features might opt for higher-end models with expanded capacities and connectivity. Ultimately, selecting the right printer depends on your team’s size, workflow, and future plans—matching your needs with the right balance of speed, features, and long-term costs.
